Company Policy



CLASSIFICATION AND VERIFICATION OF EMPLOYEES


ROLES & RESPONSIBILITY OF EMPLOYEES

As a company structure there should be technical director whoever is the most eligible person will be next technical director person.

Employee who is drawing salary of Rs 100000/-and above should be eligible by default for technical director capability.


CLASSIFICATION OF EMPLOYEES

All the permanent employees and the employees on probation are classified into various designations depending upon the job responsibility in the company. The detailed hierarchy is present in the organization chart provided in the website.


VERIFICATION OF EMPLOYEES

The Company may, at its discretion conduct background verification prior to or after your expected joining date. Various documents are required for background authentication and the company reserves all the rights to terminate the continuity of services if any falsification is found. The company reserves all rights to declare the documents as accurate and satisfactory.


IDENTITY CARD

The employee will be issued identity card within 07 working days of joining the services of the company.


OFFER & APPOINTMENT LETTER

Offer & Appointment letter will be issued to the employees by the Human Resource Management Department upon his / her joining the company.


OFFICE WORKING HOURS

The Registered Office / Regional Office working days are from Monday to Saturday and standard office time is 9.30 am to 6.30 pm. Sunday will be weekly off.

The project site working days are from Monday to Saturday and standard project time is based on the project location and type of project.


RESIGNATION

Employee will be resign from the company services, has to submit the resignation letter to Project Head / HR Department. If anyone resigns before 18 months then company has the rights to not issue experience certificate or any other documents to Employee or any other Employer.

No Employee will join to our business competitor for next one year from the date of resignation.


TERMINATION POLICY

Employer /Employee can terminate employee from employship by at least giving minimum two months notice. Proof must be present of any such termination and get it approved via email
id director@4pillarsinfotechindia.com  , on falling to do so the termination will not be valid.

No employee can terminate himself/herself, with in the eighteen months, falling to do so is simple a discontinue employee and will name as blacklist in the website of the company.
Once Eighteen months will completed then one can terminate himself/herself by giving two months notice or by paying two months complete salary.

In case of Employer terminate any employee after 18 month then employer either have to give 2 months notice or have to pay the two months complete CTC.

In probation period of 18 months if any employee is continuous absent for more than 30 days, then the employee will be terminate but he /she can reapply again for job application.


FULL & FINAL SETTLEMENT

All dues and include last salary will be clear by company within 45 days , as there are critical process was involve by giving the character certificate of employee.

In order to get the full and final payment one have to take the character certificate from the company.

Company can produce the character certificate to employee only an only after 30 days by taking required from client and other employee , if there is no negative remark either by client or by Team leader then only company can give character certificate or else it will be treated as legal consequence and will take court action.

After the character certificate the employee will need to collect security certificate from 99IDEAS LLC (A third party company for evaluating security).


TRAVEL POLICY

This Policy lays down the provisions regarding: Authorization for travel Modes of travel
Classification of cities Limits of reimbursement for boarding and lodging Miscellaneous payments, which the employees have to undertake while travelling on company business.


RESPONSIBILITY ACROSS SALARY OF EMPLOYEES

Salary and responsibilities are going vice versa so with the increase in salary the individual have to increase responsibilities.



EMPLOYEE EXIT


RELIEVE POLICY

All employee need to take Approval from his/her Reporting Manager or Team Leader for handover of technical reports of his/her job responsibilities, after No Objection or No Dues clearance received from Reporting Manager or Team Leader only employee will get relieve from service. All company asset need to be handover by approval of Team Leader, After technical team Approval employee will get relieve from his/her service.


RETIREMENT POLICY

Retirement age for Non Technical members is 55 Year and Technical members is 45 Year.



FINANCE POLICY


EXPENSES

All Cash expenses will be done by IDBI debit card only for travel expense and other office expenses only debit card is authorized. Volition of rule will be fine to Account Rs 500 per transaction.

From Finical year 2017 -2018 no cash expenses will done for any purchase maximum cash expenses limit for per month is Rs 500/- and if cash expenses will be found more than Rs 1000 responsible finance & admin director will be paid fine Rs 1000/- for this month excess cash amount expenses.

There shouldn’t be any plenty charges impose by the client on any of the project of that particular group



SALARY POLICY


SALARY ACCOUNT

Employee needs to provide all the documents required to create a salary account with the Bank the company provides.


SALARY REVISION

For New Employee Salary revision is after 18 months. For regular employee salary revision is every two years.

Salary minor reset can be done after a period of one year and final reset after 18 months , with the commitment period of 1 year.

Salary will be raised based on various condition and can’t be guaranteed, the company should be required profit margin by directed by the Income Tax of India.

Employee who is drawing salary of Rs 100000/-and above should be eligible by default for technical director capability.

Once salary level of technicalteam members is reach Rs 1 Lakh per month, including bonus if consider part of the salary, then the salary increase will be in two years at 7% or average inflation rate of two years and that too if company in profit and can be handel by handling all other salary.

Employee Salary revisions will be after 18 months approximately 30% depend on Employee Performance and if Employee 30% Increased salary is more than Rupee 30000/- Per Month then Salary structure will get divided in two part i.e. monthly fix salary and bonus and increased salary 20% amount will get added in monthly salary and remaining 10% amount in bonus part.

After completion of 2 years fewer than 50000 salary revisions will be 15%

After completion of 2 years for salary 50000 to 70000 salary revision will be 12%

All salary revision will be done only when company growth is in profit.

employee tenure in company will maximum 5 years for salary revision after the five years if company is not in profit no salary revision will be done.

Technical team employee maximum salary drawn limit will be Rs 1,00,000/- for company turnover between Rs 1 Crore To Rs 4 Crore & between Rs 4 Crore To Rs 7.5 Crore maximum salary drawn limit will be Rs 1,50,000/-

If any employee is Medical unfit for two consecutive years , during and when the live project are in phase then there will be no salary raised for the particular employee for the period of one year and if it continue for 3 consecutive year the employee will be automatically terminated from the company


MISCELLANEOUS BONUS

There will be no Bonus Policy in Four Pillars Infotech India Pvt for both Technical and Non Technical Department , example like Diwali Bonus ,Performance Bonus etc. All the advantage will include in a Bonus in the salary structure as raised as when applicable.

If someone did the excellent performance then in the salary raised the additional performance bonus will add up for a period of one year.

Performance bonus will only be given to a particular employee provided there was no issue occur and if clients are extremely satisfied, and company shouldn’t received any complain letter for client.

Salaries means salary i.e which is reflected in Salary slip.  One of the component in the salary slip is fix that is guaranteed Miscellaneous bonus , now in future whose ever salary is more than 50K minus  the guaranteed Miscellaneous bonus will be converted to Approval Bonus i.e after six month they need to take permission from there upward authority that whether he/she is approving the bonus or not. If that is not approved by higher authorities  then that bonus for that six month will be void.

How ever in future salary is more than 50K, the guaranteed bonus will not reflect in CTC.

Salary will revised after every two month and need the surety of the future 12 month work objective.

Any extra bonus amount given to employee out of company profit will never get consider as a part of his/her Salary Structure(CTC) and he/she is fully aware that he/she will not consider this bonus amount as a part of his /her next salary revision discussion.

Strictly no additional bonus once the salary cross above 1 Lakh , until and unless the company get benefit by direct contribution.

Bonus once declare then the bonus holding period is of one year the company will give bonus only after an year , if the employee get terminated before then he or she have no rights bonus.

If anyone is eligible for Bonus, though our company does not support boncing structure, so is very personal but from now or in future will be given during the time of salary raise and holding period is 6 months or company have to pay before the end of financial year.

No bonus for Non Technical person as once the net salary is above 20,000.

If because of employee health issue or emergency , if the employee is not satisfactory doing the project responsibility then the employee is automatically not eligible for any bonus.

Any Performance bonus declare on salary will only applicable to receive after a period of one year , provided if the employee give further commitment of staying 1 year.

Company can hold the employee bonus for 1 Year.


PERFORMANCE APPRAISAL POLICY

FPII is committed to support every employee to reach their potential and achieve their personal goals, which in turn will assist the organization to achieve its objectives.The performance appraisal policy supports the performance appraisal scheme. The scheme is a formal process centered on an annual meeting of each employee and their line manager to discuss his/her work.

For performance analysis in default date, the leave position must be positive else the performane analysis is hold for one year and leaves will be set to original postion.



LEAVE POLICY


HOLIDAYS AND LEAVES

As per Company policy and govt. specified rules employees will receive entitled leaves.
PAID HOLIDAYS – Company declares list of paid holidays for the calendar year in advance in the month of January each year


LEAVE ABSENT

Absent leave- As per company policy all employees need to apply for leave in advance for all preplan leaves ,leaves taken without intimation to concern reporting authorities will be mark as absent for a day and absent days salary will get deducted from employee salary.

Pepole in probation , the number of days of absent will increase the default dates and may terminated


LEAVE RULES

With the application of company’s rules, there are predefined leaves that can be availed by the employees within one calendar year
Earned / Privileged Leave [18 days]
Casual Leave [7 days]
Sick Leave [7 days]

Sick and Casual Leaves can be used within the quarter. Sick and Casual leave are generated 3.5 per Quarter. Employees can use 3.5 Leaves in quarter anytime only in case of submission of sick certificate issued by doctor. After Quarter it will get collapse if not used in particular quarter.

If two time negative leave balance during continuous three year service then Employee will be automatically terminated by company.

egative leave Consequences- Leaves policy reset to zero and salary revision will extend for 1 years from the defaults dates


LEAVE ENCASHMENT POLICY

Formula for Generated leave Encashment : (Gross Salary / 30) * no. of Leaves

Formula for Earn leave Encashment : ((Basic + D.A + HRA) / 30) * no. of Leaves


LEAVE WITHOUT PAY

Leave without pay may be granted to an employee for various reasons, including medical leave, extended educational purposes or personal reasons. At the end of the approved leave, the employee may be reinstated to his/her prior position.
Leave without pay should not to be more than 1 month after which his services may be considered for Termination by giving show cause notice.


LONG LEAVE POLICY

Long holiday is some one is absent except very serious ill or accident then it will be mark as absent and also the back holiday will get minus from the leave , but subject to the consideration of the team manager.

Continuous negative leave for two consecutive time will be automatically terminated.

If there is negative leave salary will be not raised for a period of one year if applicable and leave will be reset.

If employee is continuous absent for 3 months as because of whatsoever reason the employee is automatically terminated from company, in probation period any continuous absence for more than 15 days will increase the length of the probation period.



MEDICLAIM POLICY


MEDICLAIM POLICY

As per company policy all employees need to be covered under medical health insurance policy & all health insurance policy documentation process of new joined employee need to be completed within 10 days from her/his joining policy by HR/Admin Dept. If employee is insured himself with her/his individual personal medical insurance policy then employee can submit his individual medical policy documents to HR/Admin Dept for official record.

Employee selected Medical insurance Policy premium amount 50% will be paid by company & remaining 50% amount will be deducted by equally installment from employee monthly salary. If employee left company before the completion of one year of medical policy balance premium amount will get deducted from employee’s full & final settlement dues.


WORKMAN’S COMPENSATION

This policy takes care of accidents of our workman working at the site during the working hours at project site. Whenever there is an accident at site, same has to be reported to HO immediately.



GENERAL POLICY


GENERAL

The Management reserves the rights to modify, add, delete, amend, interpret or withdraw any or all rules at its own discretion. The decision of the management is binding on all the employees. Any statutory amendment made by Government if applicable to the company will be part of this policy.

Management having right to retain any employee and accordigly can reinstate the default dates of change.

Whoever is the highest salary is actually having responsibilities whether company all seign and received document are corrected with resect to submit proposal and nothing should be in loss as in comparison with previous year, highest salary and all Technical Director are having sole responsible.

Similarly if anything is not fine with HR and then its responsibility of company paying highest salary,Technical director and Team leader are equally responsible. Anyway I am trying my level best to eliminate out the HR and make it automated via software

All of the other MoU , work order any thing related with customer should be gone through Highest Paying Salary and Appoint Technical Director and the account dept having no role into the same.

The rule of Admin Director is only limited to collection of bills , client handling and handling other administrative issue like Office, company internal accounting , administrative problem either by employee or any outsider and take action accordingly.


MEETING ATTENDANCE

Technical Team Meeting

For all technical team members meeting will get conducted every three days in week by company consultant at office time sharp 9.30 A.M and all eligible employee / team leaders/ reporting managers need to present for the same meeting on time falling on attending the meeting or delay in attending meeting will be consider absent for a day.

Finance Director Meeting

Finance Director meeting will get conducted every three days in week by company consultant at office time sharp 9.30 A.M and he need to present for the same meeting on time falling on attending the meeting or delay in attending meeting will be consider absent for a day.

Support Team Meeting

Support team meeting will get conducted every two days in week by company consultant at office time sharp 9.30 A.M and he need to present for the same meeting on time falling on attending the meeting or delay in attending meeting will be consider absent for a day.


SECRECY/CONFIDENTIALITY

You will not during the course of your employment with the company or at any time there after divulge or disclose to any person whomsoever any information or knowledge obtained by you during your employment here under and also use your best endeavor to prevent any other person from doing so.


PROVIDENT FUND

This is a statutory retirement benefit scheme. Employees having basic salary less than Rs. 6500, their employer’s and employee contribution will be calculated @ 12% of basic salary. Employees having basic salary Rs. 6500 or more their employer’s and employee contribution will be @ Rs. 780/-


VIEW MORE ABOUT COMPANY POLICY



EMPLOYEE BACKGROUND VERIFICATION


ON ROLE EMPLOYEES

SR No Employee Name Date Of Joining Designation
01 Sagar Thakare 01.04.2011 Director
02 Sandeep Tatkare 01.04.2011 Director-Finance
03 Manesh Shinde 06.03.2013 HR & Admin
04 Urvesh Wagh 01.10.2013 Principal Software Engineer
05 Jitendra Borhade 01.10.2014 Software Engineer
06 Sawan Gaikwad 04.02.2014 Software Engineer
07 Akshay Shinde 10.01.2015 Software Engineer
08 Sharad Chougule 04.03.2014 Software Engineer
09 Amol Pawar 14.04.2014 Software Engineer
10 Vaibhav Gaikwad 01.08.2014 Associate Software Engineer
11 Arpit Khare 01.02.2014 Associate Software Engineer
12 Nayan Kandhare 10.10.2012 Associate Software Engineer
13 Dipak Patil 07.08.2014 Associate Software Engineer
14 Rashmi Bawankule 06.10.2014 Associate Software Engineer
15 Rachna Hiwarkar 02.01.2015 Associate Software Engineer
16 Shivkumar Yadav 11.05.2015 Associate Software Engineer
17 Vishakha Pannase 01.07.2016 Associate Software Engineer
18 Priyanka Shambharkar 01.07.2016 Associate Software Engineer
19 Vikas Chavan 07.11.2016 Associate Web Designer
20 Sachin Khune 27.03.2017 Associate Software Engineer
21 Aman Pathak 02.05.2017 Associate Web Designer
22 Sunny Sinha 01.02.2014 Office Assistant

COMPLETE PROFILE OF PREVIOUS EMPLOYEES

SR No Emplooyee Name Last Designation Duration Of Service Last working Day Last Drwan salary P.A Status of Exit Formalities
01 Anil Jadhav Principal Consultant 5 Years 5 Months 30.03.2016 Rs 73205 Completed
02 Digamber Kangude Associate Software Engineer 2 Years 10 Months 30.04.2014 Rs 19800 Completed
03 Sachin Birari Web Designer 2 Years 2 Months 09.06.2014 Rs 33000 Completed
04 Shekhar Bhise Associate Software Engineer 1 Year 1 Month 27.03.2014 RS 21600 Completed
05 Sachin Pawar Associate Software Engineer 2 Years 5 Month 29.07.2014 Rs 19200 Completed
06 Nitin Pund Associate Software Engineer 2 Years 8 Month 19.11.2014 Rs 25200 Completed
07 Sharddha Vishnupurikar Softwarte Engineer 3 Years 1 Month 20.02.15 Rs 36000 Completed
08 Shakutala Desai Associate Software Engineer 1 Years 1 Month 31.10.15 Rs 24000 Completed
09 Yogesh Renuke Associate Software Engineer 3 Years 2 Month 31.04.16 Rs 26000 Completed
10 Abhilash Choudhray Software Engineer 2 Years 7 Month 21.04.17 Rs 30000 Completed
11 Snehal Shinde Software Engineer 3 Years 1 Month 06.05.2017 Rs 30000 Completed
12 Shrikant Hanchate Associate Software Engineer 2 Years 4 Month 08.05.11 Rs 12000 Completed
13 Chitranjan Jha Associate Web Designer 1 Years 7 Month 29.08.16 Rs 12000 Completed
14 Sarang Bhople Associate Graphic Designer 1 Years 11 Month 13.05.17 Rs 24000 Completed

INCOMPLETE PROFILE OF PREVIOUS EMPLOYEES

SR No Emplooyee Name Last Designation Duration Of Service Last working Day Last Drwan salary P.A Status of Exit Formalities
01 Nilesh Pawar Associate Software Engineer 8 Months 21.12.2014 Rs240000 Left Job without Notice Period Exit Formalties is incompleted
02 Dipali Gaikwad Assocaite Web Designer 1 Year 19.06.15 Rs 144000 Left Job without Notice Period Exit Formalties is incompleted